Section 4: Disciplinary Committee – Continues
(f) The Disciplinary Committee shall have the power to define action(s)/behavior(s) which constitute an offence, subject to the approval or revision of the General Assembly.
(g) All disputes to be brought before the Disciplinary Committee shall follow the laid down procedure(s) for referring a case to the Disciplinary Committee for adjudication.
ARTICLE V: DUTIES
Section 1: The duties of the Executive Committee shall be:
(a) To uphold the constitution of the Organization
(b) To promote the goals and objectives of the Organization.
(c) To implement the resolution(s) or decision(s) made and agreed upon by the General Assembly.
( d) To summon the meetings of the General Assembly.
( e) To seek legitimate sources of revenue and other resources for the Organization.
(f) To appoint and dismiss ad-hoc panelists and appointees.
(g) To submit to the General Assembly an annual report of all activities and the financial expenses incurred by the Organization.
(h) To submit a budget to the General Assembly for approval each year.
(i) To lead/govern the Organization.
(j) To perform any other duties as deemed necessary by the general membership.
Section 2: The Duties of the Board of Directors shall be
(a) To serve in an advisory and consent role both to the executive committee and the general membership.
(b) To confirm, approve or disapprove members appointed by the executive committee to any official
representation of the Organization.
(c) To review the deliberations and activities of the executive committee, in this regard, the Board of
Directors shall be independent of the executive.
(d) To initiate programs designed to enhance and promote the goals and aspirations of the Organization
(e) To review proposals from members or the executive committee. In this regard, the Board members shall modify or adjust such proposal as deemed necessary, and thereafter, present it to the General
Assembly for vote, adoption, or rejection.
(f) To present any policy issue(s) agreed upon by a simple majority of the Board members to the General Assembly for debate, vote, adoption or rejection.
Section 3: The duties of the “Age group” shall be:
To carry out any/all special duties assigned to the specific group by the President and approved by the board members.
Section 4: The duties of the President shall be:
(a) To always be the official representative of the Organization.
(b) To preside over all meetings of the General Assembly and those of the executive committee.
( c) To call all regular and emergency meetings of the General Assembly as needed.
( d) To delegate parts of his duties and/or authorities to the members of the executive committee on a temporary basis, as necessary.
( e) To appoint an interim officer to the executive committee in case of a vacancy due to resignation or inability of an executive member to complete his term of office prior to the next election.
(f) To act in emergency situations on behalf of the Organization, and with the consent of other members of the executive where necessary.
(g) To act in non-emergency situations on behalf of the Organization with the consent of the general membership and Board of Directors.
(h) To co-sign all checks/disbursements on behalf of the Organization.
Section 5: The duties of the Vice President shall be:
(a) To temporarily assume the duties of the President when directed by the former or in his absence.
(b) To assume the duties of the President in case of resignation or inability of the President to complete his term of office. In such a case, the Vice President shall officiate as “Acting President” until annual election is held.
Section 6: The duties of the Secretary shall be:
(a) To temporarily assume the duties of the President whenever the office of the President and the Vice President are vacant due to their inability to complete their terms of office. In such a case, the Board of Directors shall assemble to elect a new President and Vice President within two weeks.
(b) To keep records of all proceedings of the executive committee, and that of the General Assembly as well as to keep attendance list of all General Assembly meetings and other activities sponsored by the Organization.
( c) To assist the President in preparing the agendas of the General Assembly meetings and other similar documents.
(d) To be responsible for all official correspondence of the Organization.
Section 7: The duties of the Treasurer shall be:
(a) To keep records of all financial transactions of the Organization and make all duly authorized payments/bank deposits.
(b) To present an accurate financial report at all meetings to the General Assembly.
( c) To submit, a detailed account of all revenues and expenditures of the Organization to the General Assembly on a monthly and yearly basis.
( d) To be responsible for the collection of and proper recording of membership fees, monthly dues, special contributions and/or levies in the absence of the Financial Secretary.
( e) To present the annual budget as pre-approved by the Board of Directors to the General Assembly for final approval.
(f) To co-sign all checks/disbursements on behalf of the Organization
(g) To keep receipts of all financial transactions on behalf of the Organization.
(h) To make bank deposits within three business days of all monies collected on behalf of the Organization
(i) To cooperate with appointed auditor(s) in facilitating the duties/assignments of the auditor(s).
Section 8: The duties of the Financial Secretary shall be:
The duties of the Financial Secretary shall be:
(a)To collect and receive all moneys due the United Esan Organization (UEO).
(b) To reconcile all monies collected with the Financial Treasurer.
( c) To be responsible for the collection of and proper recording of membership fees, monthly dues, special contributions and/or levies.
( d) To make bank deposits within three business days of all monies collected on behalf of the Organization.
Section 9: The duties of the Public Relations Officer shall be:
(a) To organize and implement publicity work for the various events sponsored by the Organization.
(b) To draft and distribute announcements to the General Assembly.
( c) To organize and supervise all activities of social or cultural nature.
( d) To assist the Treasurer in the collection of special contributions necessary to sponsor social and/or cultural events.
( e) To organize and supervise the production of a periodical Newsletter on behalf of the Organization.